Download and update a calendar file

A dated Plan can export an iCalendar file with explicit start and end times. The download preserves the action’s access checks: private plans require an authorized session. The file is a portable view of the configured dates, not a live calendar subscription or an external reservation. Calendar applications vary in how they import updates, so review the resulting entries.

Review the plan before exporting

Check the full dates, named timezone, duration, location and confirmed status on the action. When no preferred slot is selected, several candidate times can appear as tentative events. A repeated series needs a selected base slot when multiple alternatives exist. Avoid importing every proposal as if all were final commitments. Use Download calendar (.ics). Open the file with the calendar application you intend to use and inspect the imported title and times. The file expresses each occurrence as a UTC instant, so a calendar showing another timezone can display a different local clock time correctly. Compare both the date and the zone when checking.

Understand what the file includes

The calendar contains the action title, relevant description, location, action URL and a finite set of occurrence dates. Field escaping prevents ordinary punctuation and line breaks from becoming injected calendar properties. Stable event identifiers help applications recognize related updates, but the recipient application still controls its import behavior. The file does not include a privileged editing session, an RSVP form or a private membership invitation. Sharing a private calendar file can still disclose its event information to the recipient, even if the action URL later denies access. Treat the exported file according to the project’s confidentiality expectations.

Apply an update carefully

An imported file does not keep polling the site. After the organizer changes a permitted setting, download the current file and follow the calendar application’s update process. Check for duplicate entries and confirm the new time before deleting an older import. Do not assume that reimport behavior is identical across applications. A closed action can retain its approved readable results and calendar for authorized viewers. That does not reopen responses. A paused, archived or inaccessible private action can refuse export. If an external booking was cancelled, changing a calendar entry or platform status does not automatically notify the real venue.

Troubleshoot an unavailable download

Confirm that the plan has dated planning enabled, rather than only ordinary choices labeled with weekdays. Check your login, workspace membership and action status. A malformed or invalid recurrence must be corrected before the platform can generate a reliable file. If the file downloads but the calendar application shows an unexpected time, compare its display timezone with the plan’s named zone and the exact occurrence date. Report the action URL, date and timezone to support without sending private attendance or account data. Do not edit a UTC offset by guesswork to make one screen appear right.

Continue with related help

• Offer multiple dates and collect availability
• RSVP capacity, guests and the waitlist
• Recurring events and daylight-saving changes

Search the help center · Current plans and limits · Contact support

Still need a hand?

The site assistant can find related guides. For an account-specific issue, use the support form and include the page URL and exact error, without passwords or payment details.

Contact support ↗