Share links, QR codes and read-only embeds

Sharing should preserve the action’s audience and make its purpose clear. A copied link and a QR code both lead to the same action URL. A QR code is a convenient representation of a link, not a permission token or an additional privacy layer. A read-only embed presents a public card on another page and sends people to the action to respond.

Copy and test the link

Open the action and use the sharing control. Include a short explanation of the task, deadline and response meaning when you send the URL. Preview it in a separate browser session to confirm what an ordinary recipient can see. A team member being able to open a private page does not prove an anonymous recipient can do the same. Private access still requires workspace membership. Invite the recipient using the team flow before expecting the action link to work. An unlisted link can be forwarded, and a public link may be discoverable elsewhere. Do not publish invitation tokens, administrative preview URLs or private receipt-download links as general action links.

Generate a QR code locally

Choose Show QR code in the action’s sharing tools. The code is generated by bundled browser code; the action URL is not sent to a third-party QR service. Download the SVG for a poster, slide or printed handout. Keep enough contrast and clear space around the image, and test a real scan at the intended display size. A saved QR image keeps pointing to the original URL. Closing, archiving, deleting or restricting the action changes what the visitor can do after scanning. Replacing a physical poster may be necessary if the action itself changes. Write the action purpose and a readable URL nearby so the code is not the only accessible route.

Use an embed appropriately

For a published public or unlisted action, choose Get embed code and paste the iframe into a page that permits embeds. The card is read-only and links to the actual response page. It does not contain a privileged editor, a response form or a bypass for private workspace checks. Private actions are excluded. A browser or host can also block frames through its security policy. If an embed is unavailable, share the normal action link instead of weakening the site’s access rules. Keep the iframe title descriptive and make sure the host layout remains usable on a narrow screen.

Troubleshoot a sharing problem

Check the action status, visibility and destination URL first. If a QR scan opens an unavailable page, opening the same URL manually helps distinguish a code-printing problem from an access problem. For an embed, test the normal action URL and inspect whether the host allows iframe markup. Do not assume that an empty preview means responses were lost. A read-only card intentionally shows less than the complete action. The latest saved responses remain on the authorized action page. Ask support for help using the public URL and visible error, without exposing private invitations or participant records.

Continue with related help

• Save reusable templates and create from them
• Brand an action with your organization

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